A Notary Public is an individual commissioned by the State of Indiana to serve as an impartial witness and fraud deterrent for legally significant documents such as wills, property deeds, marriage licenses and adoption papers. Notaries defer fraud by verifying individuals’ identity and ensuring that all parties understand the contents of the documents they sign.
Think you’re interested in pursuing or renewing a notary commission? Read on for requirements, filing fees and more information about the application process.
A notary public must notify the Secretary of State’s office within 30 days if he or she changes any of the information below:
Create an INBiz account (or log in to your existing account), add your commission, and select "Edit License" from the dashboard.
To become a notary, an individual must meet the following requirements:
All notaries must use a seal that includes the following requirements:
Note: The Secretary of State’s office does not provide or sell notary stamps or seals, nor can the office recommend where to obtain supplies, training or bonds. Seals and stamps can be purchased at retail stores or through notary supply vendors.
Whether you’re a seasoned veteran or a first-time applicant, keep track of all your notary resources and requirements.
Obtain a copy of your notary public commission certificate by adding your commission to your INBiz account and selecting “Edit License” from the dashboard.
Lodge a complaint against a notary public.
Perform a search for an Indiana notary.
Application and commission revision fees can be made using Mastercard or Visa credit cards. Credit card payments will be charged a convenience fee.
Note: All application fees are nonrefundable.
All applicants must take a notary education course and pass an exam. The education course and exam are available after paying the application fee. Once the exam has been passed, your application will be submitted to the Secretary of State's office for final review. Please allow 5-10 business days for processing. If you'd like to learn more about becoming a Notary Public before submitting the application fee, please review the Notary Guide.
All Notaries Public are required to complete a continuing education course every two (2) years. You may access the course by clicking the link below titled, "Continuing Education Course." The fee to complete the continuing education is $50.00. You will be required to complete 3 continuing education courses, for a total of $150.00, over the course of your 8 year commission. Failure to complete the continuing education course will result in the expiration of your Commission.
A Remote Notarization involves signers appearing before the remote notary public via two-way audio-visual communication on an approved remote technology vendor platform. This platform will capture the notarial act and signatures as part of an electronic record.
Currently commissioned, active Notaries Public may apply to become authorized as a Remote Notary. The application process requires the completion of an online form, an online education course, and passing a remote notary exam. There is a nonrefundable fee of $100 to submit the application.
Indiana Remote Notaries Public may only conduct remote notarial acts using an approved vendor. When applying for Remote Notary Authorization, you will be required to select at least one vendor you intend to use. Once the vendor has given their approval, your application will be processed by the Secretary of State's office.
Please see below for an up-to-date list of approved Remote Notary Technology Vendors. Be sure to research all of the approved vendors prior to applying for a remote notary authorization. Vendor services and fees vary depending on who you contract with. For example, certain vendors limit services to real estate transactions. It is the responsibility of the applicant to ensure the vendor offers the desired services. The Secretary of State does not monitor what services vendors offer.
|Notarize Inc.||745 Boylston St, Suite 600, Boston MA 02116||https://www.notarize.com/|
|Digital Delivery, Inc||4400 Alpha Road, Dallas TX 75244||http://www.digitaldeliveryinc.com/|
|NotaryCam, Inc.||2901 W Coast Hwy, Suite 200, Newport Beach CA 92663||https://www.notarycam.com/|
|Pavaso, Inc||2901 North Dallas Parkway, Suite 400, Plano TX 75093||https://pavaso.com|
|Simply Sign LLC||260 Airside Dr., Moon Township PA 15108||https://www.simplysecuresign.com/|
|DocVerify, Inc||2030 Main Street, Suite 1300, Irvine CA 92614||https://www.docverify.com/default|
|Nexsys Technologies LLC||662 Woodward Ave., Detroit MI 48226||www.nexsystech.com|
For information about becoming a Remote Technology Vendor contact firstname.lastname@example.org to receive information and an application.
The Secretary of State’s office has prepared a comprehensive guide to assist individuals pursuing or renewing a notary commission. Check the guide for information on topics including:
You can do this by logging in to your INBiz account, navigating to the “Online Services” screen, and selecting the “Add Your License” option under the “Professional Licensing Agency” section.
Once your commission is linked to your dashboard, you will be able to view basic information about your commission such as status and commission number. Several other options will be available under the Edit License link, such as:
Applicants who have been denied three times must wait 30 days before reapplying.
As of July 2018, all notaries must maintain a surety bond of at least $25,000. More information is available in the notary guide.