A notary public is an individual commissioned by the State of Indiana to screen individuals signing important documents — including wills, property deeds, marriage licenses and adoption papers. Notaries deter fraud by verifying individuals’ identity and ensuring that all parties understand the implications of the documents they sign.
Think you’re interested in pursuing or renewing a notary commission? Read on for requirements, filing fees and more information about the application process.Apply Now
A notary public must notify the Secretary of State’s office within 30 days if he or she changes any of the information below:
Create an INBiz account (or log in to your existing account), add your commission, and select "Edit License" from the dashboard.
To become a notary, an individual must meet the following requirements:
All notaries must use a seal that includes the following requirements:
Note: The Secretary of State’s office does not provide or sell notary stamps or seals, nor can the office recommend where to obtain supplies, training or bonds. Seals and stamps can be purchased at retail stores or through notary supply vendors.
Obtain a copy of your notary public commission certificate by adding your commission to your INBiz account and selecting “Edit License” from the dashboard.
Perform a search for an Indiana notary.
Application and commission revision fees can be made using Mastercard or Visa credit cards. Credit card payments will be charged a convenience fee.
Note: All application fees are nonrefundable.
All applicants must take a notary education course before applying for the commission. You can start here with the Secretary of State’s free education course, or you can select an education course from a vendor.
All commissioned notaries are required to complete a continuing education course every two years. Failure to complete the course in time may result in the suspension of your notary commission.
More information will be available in 2020.
More information will be available in 2020, but here are some basic notes:
There will be an additional application, education course, examination and fee to become a Remote Notary.
You must be located in Indiana while performing traditional or remote notarizations.
In order to perform a remote notarization you must first sign up with an SOS-approved technology vendor. A list of requirements and approved vendors will be available in 2020.
Electronic Notarization: signer appears in person before the notary public and the notarial act and signatures are captured on an electronic record.
Remote Notarization: signer appears before the remote notary public by two-way audio visual communication on an approved application platform and the notarial act and signatures are captured on an electronic record.
The Secretary of State’s office has prepared a comprehensive guide to assist individuals pursuing or renewing a notary commission. Check the guide for information on topics including:
You can do this by logging in to your INBiz account, navigating to the “Online Services” screen, and selecting the “Add Your License” option under the “Professional Licensing Agency” section.
Once your commission is linked to your dashboard, you will be able to view basic information about your commission such as status and commission number. Several other options will be available under the Edit License link, such as:
Notary Exams are considered part of the application and submitted in tandem.
If you’ve received a rejection letter: please review the details of the letter to determine if a failed test was the cause of your rejection.
If you have not received an acceptance or rejection letter: it could be that your application was not submitted. To fully submit your Notary application, you must complete the payment portion of the workflow.
The Secretary of State’s office cannot disclose details pertaining to a failed exam. Please review the initial education course and attempt the exam again.
Applicants who have been denied three times must wait 30 days before reapplying.
As of July 2018, all notaries must maintain a surety bond of at least $25,000. More information is available in the notary guide.