INBIZ Notaries

Notaries Public

A Notary Public is an individual commissioned by the State of Indiana to serve as an impartial witness and fraud deterrent for legally significant documents such as wills, property deeds, marriage licenses and adoption papers. Notaries defer fraud by verifying individuals’ identity and ensuring that all parties understand the contents of the documents they sign.

Think you’re interested in pursuing or renewing a notary commission? Read on for requirements, filing fees and more information about the application process.

  • Change of Information
  • Notary Requirements
  • Notary Resources
  • Education
  • Remote Notary
  • FAQs & Guide

CHANGE OF INFORMATION

A notary public must notify the Secretary of State’s office within 30 days if he or she changes any of the information below:

  • Name
  • Address
  • Email address
  • Employer’s name, address or phone number

Create an INBiz account (or log in to your existing account), add your commission, and select "Edit License" from the dashboard.

NOTARY REQUIREMENTS

ARE YOU QUALIFIED?

To become a notary, an individual must meet the following requirements:

  1. Be at least eighteen (18) years of age
  2. Be a legal resident of the State of Indiana or primarily employed in Indiana
  3. Not be disqualified to receive a commission under IC 33-4-13 and IC 5-8-3-1
    IC 33-4-13: Have a conviction or civil ruling involving deceit, dishonesty or fraud
    IC 5-8-3-1: Have a conviction where the sentence imposed exceeded six (6) months

REQUIRED DOCUMENTS

  1. $25,000 Bond Certificate (
    click here
    X image
    for example)
  2. Signature Sample matching the name on your application (
    click here
    X image
    for example)
  3. For Notary Public Applications and Renewals: Indiana State Police Limited Criminal History Record no older than 30 days from the date of application. After running the limited criminal history record, you will have 14 days to download it from your profile. There is a $16.32 fee for obtaining this record. See below for instructions.

OBTAIN AN INDIANA STATE POLICE LIMITED CRIMINAL HISTORY RECORD

  1. Visit: https://www.in.gov/ai/appfiles/isp-lch
    icon
    X

    A document proving your current employment. Examples include a a recent paystub or a letter from your HR office. DO NOT include private or personal information in your upload.

  2. Scroll to the bottom, click the acknowledgement box and click start search
  3. Login or create a new account
    icon
    X
    OBTAIN AN INDIANA STATE POLICE LIMITED BACKGROUND CHECK
    1. Visit: https://www.in.gov/ai/appfiles/isp-lch/
    2. Scroll to the bottom, click the acknowledgement box and click “start search.”
    3. Login or create a new account.
    4. Start a new search and follow the prompts to complete your request.
      • At the Reason for Request screen, select option 4: Is a candidate for public office or a pulic official
    5. Results will be available instantly and may be printed or saved to your desktop
      • If you receive a “unresolved request” message, click here to email INBiz for next steps.
  4. Start a new search and follow the prompts to complete your request
    • a. At the Reason for Request screen, select option 4: Is a candidate for public office or a public official
  5. Results will be available instantly, and may be printed or save to your desktop
    • a. If you receive an “unresolved request” message, click here to email INBiz for next steps

NOTARY SEAL REQUIREMENTS

All notaries must use a seal that includes the following requirements:

  1. The words “notary public”
  2. The words “State of Indiana”
  3. The word “seal”
  4. The name of the notary public exactly as it appears on the individual’s commission certificate
  5. The words “commission number” followed by the commission number of the notary public
  6. The words “My commission expires” followed by the expiration date of the notary public’s commission
Example of a correct notary seal:
img
Example of a correct notary signature/jurat
(every notarized document should contain this):
img

Note: The Secretary of State’s office does not provide or sell notary stamps or seals, nor can the office recommend where to obtain supplies, training or bonds. Seals and stamps can be purchased at retail stores or through notary supply vendors.

Notary Resources

Whether you’re a seasoned veteran or a first-time applicant, keep track of all your notary resources and requirements.

Get A Copy

Obtain a copy of your notary public commission certificate by adding your commission to your INBiz account and selecting “Edit License” from the dashboard.

File A Complaint

Lodge a complaint against a notary public.

Notary Search

Perform a search for an Indiana notary.

Payment Information

Application and commission revision fees can be made using Mastercard or Visa credit cards. Credit card payments will be charged a convenience fee.

  • Notary Application Fee: $75.00
  • Commission Revision Fee: $8.67

Note: All application fees are nonrefundable.

Education

Initial Education

All applicants must take a notary education course and pass an exam. The education course and exam are available after paying the application fee. Once the exam has been passed, your application will be submitted to the Secretary of State's office for final review. Please allow 5-10 business days for processing. If you'd like to learn more about becoming a Notary Public before submitting the application fee, please review the Notary Guide.

Continuing Education

All Notaries Public are required to complete a continuing education course every two (2) years. You may access the course by clicking the link below titled, "Continuing Education Course." The fee to complete the continuing education is $50.00. You will be required to complete 3 continuing education courses, for a total of $150.00, over the course of your 8 year commission. Failure to complete the continuing education course will result in the expiration of your Commission.

Remote Notary

A Remote Notarization involves signers appearing before the remote notary public via two-way audio-visual communication on an approved remote technology vendor platform. This platform will capture the notarial act and signatures as part of an electronic record.

Currently commissioned, active Notaries Public may apply to become authorized as a Remote Notary. The application process requires the completion of an online form, an online education course, and passing a remote notary exam. There is a nonrefundable fee of $100 to submit the application.

Approved Remote Notary Technology Vendors

Indiana Remote Notaries Public may only conduct remote notarial acts using an approved vendor. When applying for Remote Notary Authorization, you will be required to select at least one vendor you intend to use. Once the vendor has given their approval, your application will be processed by the Secretary of State's office.

Please see below for an up-to-date list of approved Remote Notary Technology Vendors. For information on using a vendor, please visit their website:

Company Address Website
Notarize Inc. 745 Boylston St, Suite 600, Boston MA 02116 https://www.notarize.com/
Digital Delivery, Inc 4400 Alpha Road, Dallas TX 75244 http://www.digitaldeliveryinc.com/
NotaryCam, Inc. 2901 W Coast Hwy, Suite 200, Newport Beach CA 92663 https://www.notarycam.com/
Pavaso, Inc 2901 North Dallas Parkway, Suite 400, Plano TX 75093 https://pavaso.com
Simply Sign LLC 260 Airside Dr., Moon Township PA 15108 https://www.simplysecuresign.com/
DocVerify, Inc 2030 Main Street, Suite 1300, Irvine CA 92614 https://www.docverify.com/default

For information about becoming a Remote Technology Vendor contact inbiz@sos.in.gov to receive information and an application.

Notary Guide

The Secretary of State’s office has prepared a comprehensive guide to assist individuals pursuing or renewing a notary commission. Check the guide for information on topics including:

  • Bond requirements
  • Prohibited notarial acts
  • Disciplinary action
  • Allowable notarial acts
  • Payment information

Frequently Asked Questions


How Do I Add My Notary Public Commission To The Dashboard?

You can do this by logging in to your INBiz account, navigating to the “Online Services” screen, and selecting the “Add Your License” option under the “Professional Licensing Agency” section.

Once your commission is linked to your dashboard, you will be able to view basic information about your commission such as status and commission number. Several other options will be available under the Edit License link, such as:

  • Update Mailing Address
  • Renew your commission (if within 90 days of expiration)
  • Order a copy of your commission
  • Make changes to your commission
Did I Pass The Notary Exam?

Notary Exams are considered part of the application and submitted in tandem.

If you’ve received a rejection letter: please review the details of the letter to determine if a failed test was the cause of your rejection.

If you have not received an acceptance or rejection letter: it could be that your application was not submitted. To fully submit your Notary application, you must complete the payment portion of the workflow.

I Did Not Pass The Notary Exam. How Can I View The Questions I Missed?

The Secretary of State’s office cannot disclose details pertaining to a failed exam. Please review the initial education course and attempt the exam again.

I Meet The Requirements, So Why Won’t The System Let Me Apply To Become A Notary Public?

Applicants who have been denied three times must wait 30 days before reapplying.

Can I Have A Freehold Bond For My Notary Commission?

As of July 2018, all notaries must maintain a surety bond of at least $25,000. More information is available in the notary guide.