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INBIZ Notaries

Notaries Public

A notary public is an individual commissioned by the State of Indiana to screen individuals signing important documents — including wills, property deeds, marriage licenses and adoption papers. Notaries deter fraud by verifying individuals’ identity and ensuring that all parties understand the implications of the documents they sign.

Think you’re interested in pursuing or renewing a notary commission? Read on for requirements, filing fees and more information about the application process.

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  • Change of Information
  • Notary Requirements
  • Notary Resources
  • Education
  • Remote Notary
  • FAQs & Guide

Change Of Information

A notary public must notify the Secretary of State’s office within 30 days if he or she changes any of the information below:

  • Name
  • Address
  • Email address
  • Employer’s name, address or phone number

Create an INBiz account (or log in to your existing account), add your commission, and select "Edit License" from the dashboard.

NOTARY REQUIREMENTS

ARE YOU QUALIFIED?

To become a notary, an individual must meet the following requirements:

  1. Be at least eighteen (18) years of age
  2. Be a legal resident of the State of Indiana or primarily employed in Indiana
  3. Not be disqualified to receive a commission under IC 33-4-13 and IC 5-8-3-1
    IC 33-4-13: Have a conviction or civil ruling involving deceit, dishonesty or fraud
    IC 5-8-3-1: Have a conviction where the sentence imposed exceeded six (6) months

NOTARY SEAL REQUIREMENTS

All notaries must use a seal that includes the following requirements:

  1. The words “notary public”
  2. The words “State of Indiana”
  3. The word “seal”
  4. The name of the notary public exactly as it appears on the individual’s commission certificate
  5. The words “commission number” followed by the commission number of the notary public
  6. The words “My commission expires” followed by the expiration date of the notary public’s commission
Example of a correct notary seal:
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Example of a correct notary signature/jurat
(every notarized document should contain this):
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Note: The Secretary of State’s office does not provide or sell notary stamps or seals, nor can the office recommend where to obtain supplies, training or bonds. Seals and stamps can be purchased at retail stores or through notary supply vendors.

Notary Resources

Whether you’re a seasoned veteran or a first-time applicant, keep track of all your notary resources and requirements.

Get A Copy

Obtain a copy of your notary public commission certificate by adding your commission to your INBiz account and selecting “Edit License” from the dashboard.

Notary Search

Perform a search for an Indiana notary.

Payment Information

Application and commission revision fees can be made using Mastercard or Visa credit cards. Credit card payments will be charged a convenience fee.

  • Notary Application Fee: $18.87
  • Commission Revision Fee: $8.67

Note: All application fees are nonrefundable.

Education

Initial Education

All applicants must take a notary education course before applying for the commission. You can start here with the Secretary of State’s free education course, or you can select an education course from a vendor.

Continuing Education

All commissioned notaries are required to complete a continuing education course every two years. Failure to complete the course in time may result in the suspension of your notary commission.

More information will be available in 2020.

Remote Notary Information

More information will be available in 2020, but here are some basic notes:

  1. Application Requirements

    There will be an additional application, education course, examination and fee to become a Remote Notary.

  2. Physical Presence

    You must be located in Indiana while performing traditional or remote notarizations.

  3. Remote Notary Vendors

    In order to perform a remote notarization you must first sign up with an SOS-approved technology vendor. A list of requirements and approved vendors will be available in 2020.

  4. Electronic Vs. Remote Notarization

    Electronic Notarization: signer appears in person before the notary public and the notarial act and signatures are captured on an electronic record.

    Remote Notarization: signer appears before the remote notary public by two-way audio visual communication on an approved application platform and the notarial act and signatures are captured on an electronic record.

Notary Guide

The Secretary of State’s office has prepared a comprehensive guide to assist individuals pursuing or renewing a notary commission. Check the guide for information on topics including:

  • Bond requirements
  • Prohibited notarial acts
  • Disciplinary action
  • Allowable notarial acts
  • Payment information

Frequently Asked Questions

How Do I Add My Notary Public Commission To The Dashboard?

You can do this by logging in to your INBiz account, navigating to the “Online Services” screen, and selecting the “Add Your License” option under the “Professional Licensing Agency” section.

Once your commission is linked to your dashboard, you will be able to view basic information about your commission such as status and commission number. Several other options will be available under the Edit License link, such as:

  • Update Mailing Address
  • Renew your commission (if within 90 days of expiration)
  • Order a copy of your commission
  • Make changes to your commission
Did I Pass The Notary Exam?

Notary Exams are considered part of the application and submitted in tandem.

If you’ve received a rejection letter: please review the details of the letter to determine if a failed test was the cause of your rejection.

If you have not received an acceptance or rejection letter: it could be that your application was not submitted. To fully submit your Notary application, you must complete the payment portion of the workflow.

I Did Not Pass The Notary Exam. How Can I View The Questions I Missed?

The Secretary of State’s office cannot disclose details pertaining to a failed exam. Please review the initial education course and attempt the exam again.

I Meet The Requirements, So Why Won’t The System Let Me Apply To Become A Notary Public?

Applicants who have been denied three times must wait 30 days before reapplying.

Can I Have A Freehold Bond For My Notary Commission?

As of July 2018, all notaries must maintain a surety bond of at least $25,000. More information is available in the notary guide.